Virtual board meetings let you discuss and gather important issues for your non-profit organization in a time-efficient and convenient way. Meetings can be scheduled at the convenience of board members, without having to disrupt their work. Moreover, they allow you to attract and retain individuals regardless of their geographic location, which opens up the possibilities for recruiting and increases the diversity of your board.
There are still challenges with virtual board meetings despite their benefits. The first issue is how to keep your attendees interested. It can be difficult to keep your attendees focused if you don’t have the camaraderie of a live meeting. To avoid this, create an agenda with a clear plan to ensure that everyone is on the same page and set a time limit to discussion.
It is crucial to ensure that everyone will be https://boardroomtx.com/how-to-run-board-meetings-in-times-of-crisis/ heard in your meeting, even if none of them speak. To ensure this, you should request that they turn off their microphones when they’re not speaking and then let them unmute the audio when they’re ready to speak. Make use of a video conferencing tool which automatically records audio and the visuals so that those who aren’t as tech-savvy can participate.
In addition, it is essential to have a board management software suite with secure document storage that permits the sharing, archiving, and annotation of documents prior to the meeting and during the meeting. This will enable your board to access and review important materials including governing documents, financial statements and other vital information. It will then be easy to assemble precise and precise minutes of the meeting for distribution afterward.